8th Finance and Administration Committee Meeting

Location

Osaka, Japan (Osaka International Convention Centre)

Short Name

FAC08

Date

13-Apr-2026, 9:00 AM - 6:00 PM JST

Registration Due

07-Apr-2026 06:00 PM JST

Meeting Papers Due

14-Mar-2026 06:00 PM JST

Meeting Information File

NPFC-2026-COM10-MIP01 Meeting Information Paper_2.pdf595.91 KB

Meeting Report File for Public

FAC08 Final Report.pdf1.16 MB

Agenda

1. Opening of the Meeting
2. Appointment of Rapporteur
3. Adoption of Agenda
4. Financial Statement
a. Audit Report for the 2024/2025 fiscal year
b. Status of Member Contributions
c. Secretariat financial updates to 31 January 2026:
i. for 2025/2026 fiscal year (General Fund)
ii. Working Capital Fund
iii. Voluntary Contribution Funds
iv. Special Project Fund
v. Repatriation Fund
vi. Transshipment Observer Program Fund
5. Administration Matters
a. Staffing considerations
b. Pay and benefits system
i. General Service Staff
1. Pay
2. Benefits
ii. Manager and Executive Secretary Staff
1. Pay
2. Benefits
c. Consideration of list of contracted work
d. Consideration of Working Capital Fund
e. Proposed revisions to the Staff Regulations
i. Draft NPFC Social Security Policy
f. Potential revisions to the Financial Regulations
g. 2026 Internship and Secondment programs
6. Performance Review updates and items of relevance to FAC
7. Secretariat’s Report and Work Plan: Budget Estimates for 2026/2027 to 2029/2030
a. Secretariat Work Plan 2026/2027 including staffing
b. Budget estimates for 2026/2027 and 2027/2028 and indicative budget estimates for 2028/2029 and 2029/2030
8. Other matters
9. Next meeting
10. Recommendations to the Commission
11. Adoption of the Report
12. Close of the Meeting

Documents by Agenda

1. Opening of the Meeting

	No documents listed

2. Appointment of Rapporteur

	No documents listed

3. Adoption of Agenda

NPFC-2026-FAC08-MIP02 22-Mar-2026	Provisional Agenda	NPFC-2026-FAC08-MIP02 Provisional Agenda .pdf153.49 KB
NPFC-2026-FAC08-MIP03 01-Apr-2026	Annotated Indicative Schedule for FAC08

4. Financial Statement

	No documents listed

a. Audit Report for the 2024/2025 fiscal year

NPFC-2026-FAC08-IP01 22-Mar-2026	NPFC Auditor’s Report for 2024/2025 Financial Year	NPFC-2026-FAC08-IP01 Audit.pdf3.43 MB

b. Status of Member Contributions

	No documents listed

c. Secretariat financial updates to 31 January 2026:

	No documents listed

i. for 2025/2026 fiscal year (General Fund)

	No documents listed

ii. Working Capital Fund

	No documents listed

iii. Voluntary Contribution Funds

	No documents listed

iv. Special Project Fund

	No documents listed

v. Repatriation Fund

	No documents listed

vi. Transshipment Observer Program Fund

	No documents listed

5. Administration Matters

	No documents listed

a. Staffing considerations

	No documents listed

b. Pay and benefits system

NPFC-2026-FAC08-WP02 13-Mar-2026	Consideration of the NPFC staff regulations	NPFC-2026-FAC08-WP02 Staff Regulations by FAC Chair.pdf294.45 KB
NPFC-2026-FAC08-WP02 Rev.1 31-Mar-2026	Consideration of the NPFC staff regulations	NPFC-2026-FAC08-WP2 Rev.1 Excell annexes.pdf148.19 KB, Annex 4 Example of estimated salary.xlsx35.56 KB, (Annex 2)COM1-WP4-1 Draft Budget for the Commission.xlsx24.02 KB

i. General Service Staff

	No documents listed

1. Pay

	No documents listed

2. Benefits

NPFC-2026-FAC08-WP08 29-Mar-2026	Consideration of payment to the Executive Assistant

ii. Manager and Executive Secretary Staff

	No documents listed

1. Pay

	No documents listed

2. Benefits

	No documents listed

c. Consideration of list of contracted work

NPFC-2026-FAC08-IP02 29-Mar-2026	Consideration of NPFC Contracts	NPFC-2026-FAC08-IP02 Contracts.pdf203.09 KB

d. Consideration of Working Capital Fund

NPFC-2026-FAC08-WP05 22-Mar-2026	Consideration of the Working Capital Fund	NPFC-2026-FAC08-WP05 Working Capital Fund.pdf608.99 KB

e. Proposed revisions to the Staff Regulations

	No documents listed

i. Draft NPFC Social Security Policy

NPFC-2026-FAC08-IP03 29-Mar-2026	Implementation of Staff Regulations – Internal Policies	NPFC-2026-FAC08-IP03 Staff Regulation Policy.pdf553.31 KB

f. Potential revisions to the Financial Regulations

NPFC-2026-FAC08-WP06 22-Mar-2026	Consideration of the NPFC financial regulations	NPFC-2026-FAC08-WP06 Update Financial Regulations.pdf169.7 KB

g. 2026 Internship and Secondment programs

NPFC-2026-FAC06-WP04 15-Mar-2026	NPFC SECONDMENT and INTERN PROGRAM Fiscal Year 2026/2027

6. Performance Review updates and items of relevance to FAC

	No documents listed

7. Secretariat’s Report and Work Plan: Budget Estimates for 2026/2027 to 2029/2030

	No documents listed

a. Secretariat Work Plan 2026/2027 including staffing

NPFC-2026-SR 29-Mar-2026	Secretariat Report for 2025/2026 and Work Plan for 2026/2027	NPFC-2026-SR Secretariat report and workplan.pdf504.99 KB, COM-10 PR .xlsx675.61 KB

b. Budget estimates for 2026/2027 and 2027/2028 and indicative budget estimates for 2028/2029 and 2029/2030

NPFC-2026-FAC08-WP01 Rev.1 11-Mar-2026	DRAFT COMMISSION BUDGETS 2026/2027 to 2029/2030	NPFC-2026-FAC08-WP01 Rev.1 Commission Budgets 2026-2029.docx781.01 KB, NPFC-2026-FAC08-WP01 Rev.1 Commission Budgets 2026-2029.pdf952.53 KB

8. Other matters

NPFC-2026-FAC08-WP03 15-Mar-2026	Funding request for 2026 and update on the special project to conduct an assessment for Splendid Alfonsino and North Pacific Armorhead	NPFC-2026-FAC08-WP03 Special project for SA and NPA.pdf173.51 KB
NPFC-2026-FAC08-WP07 22-Mar-2026	Consideration of a formal side-event policy	NPFC-2026-FAC08-WP07 Side event policy.pdf183.85 KB

9. Next meeting

	No documents listed

10. Recommendations to the Commission

	No documents listed

11. Adoption of the Report

NPFC-2026-FAC08-Draft Report 15-Apr-2026	8th Meeting of the Meeting of the Finance and Administration Committee REPORT	NPFC-2026-FAC08-Draft Report (edits).docx291.9 KB

12. Close of the Meeting

	No documents listed

All Documents

Document Number	Title	File	Created
NPFC-2026-FAC08-MIP02	Provisional Agenda	NPFC-2026-FAC08-MIP02 Provisional Agenda .pdf153.49 KB	22-Mar-2026
NPFC-2026-FAC08-MIP03	Annotated Indicative Schedule for FAC08		01-Apr-2026
NPFC-2026-FAC08-WP01 Rev.1	DRAFT COMMISSION BUDGETS 2026/2027 to 2029/2030	NPFC-2026-FAC08-WP01 Rev.1 Commission Budgets 2026-2029.docx781.01 KB, NPFC-2026-FAC08-WP01 Rev.1 Commission Budgets 2026-2029.pdf952.53 KB	11-Mar-2026
NPFC-2026-FAC08-WP02	Consideration of the NPFC staff regulations	NPFC-2026-FAC08-WP02 Staff Regulations by FAC Chair.pdf294.45 KB	13-Mar-2026
NPFC-2026-FAC08-WP02 Rev.1	Consideration of the NPFC staff regulations	NPFC-2026-FAC08-WP2 Rev.1 Excell annexes.pdf148.19 KB, Annex 4 Example of estimated salary.xlsx35.56 KB, (Annex 2)COM1-WP4-1 Draft Budget for the Commission.xlsx24.02 KB	31-Mar-2026
NPFC-2026-FAC08-WP03	Funding request for 2026 and update on the special project to conduct an assessment for Splendid Alfonsino and North Pacific Armorhead	NPFC-2026-FAC08-WP03 Special project for SA and NPA.pdf173.51 KB	15-Mar-2026
NPFC-2026-FAC06-WP04	NPFC SECONDMENT and INTERN PROGRAM Fiscal Year 2026/2027		15-Mar-2026
NPFC-2026-FAC08-WP05	Consideration of the Working Capital Fund	NPFC-2026-FAC08-WP05 Working Capital Fund.pdf608.99 KB	22-Mar-2026
NPFC-2026-FAC08-WP06	Consideration of the NPFC financial regulations	NPFC-2026-FAC08-WP06 Update Financial Regulations.pdf169.7 KB	22-Mar-2026
NPFC-2026-FAC08-WP07	Consideration of a formal side-event policy	NPFC-2026-FAC08-WP07 Side event policy.pdf183.85 KB	22-Mar-2026
NPFC-2026-FAC08-WP08	Consideration of payment to the Executive Assistant		29-Mar-2026
NPFC-2026-FAC08-IP01	NPFC Auditor’s Report for 2024/2025 Financial Year	NPFC-2026-FAC08-IP01 Audit.pdf3.43 MB	22-Mar-2026
NPFC-2026-FAC08-IP02	Consideration of NPFC Contracts	NPFC-2026-FAC08-IP02 Contracts.pdf203.09 KB	29-Mar-2026
NPFC-2026-FAC08-IP03	Implementation of Staff Regulations – Internal Policies	NPFC-2026-FAC08-IP03 Staff Regulation Policy.pdf553.31 KB	29-Mar-2026
NPFC-2026-SR	Secretariat Report for 2025/2026 and Work Plan for 2026/2027	NPFC-2026-SR Secretariat report and workplan.pdf504.99 KB, COM-10 PR .xlsx675.61 KB	29-Mar-2026
NPFC-2026-FAC08-Draft Report	8th Meeting of the Meeting of the Finance and Administration Committee REPORT	NPFC-2026-FAC08-Draft Report (edits).docx291.9 KB	15-Apr-2026